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Monthly Minute

August | In This Issue:

Medicare Documentation Changes are Coming This Fall

What You Need to Know

New Medicare requirements are coming this fall for several DMEPOS HCPCS codes. NSM is preparing for these changes now and working to help our clinical and referral partners understand what they may mean for impacted mobility orders.

What’s Changing?

Effective October 28, 2026, 22 HCPCS codes will be added to Medicare’s required Face-to-Face (F2F) encounter and Written Order Prior to Delivery (WOPD) list. Eight of these codes are commonly associated with equipment provided by NSM:

  • Ultra lightweight wheelchair (K0005)
  • Adult tilt-in-space wheelchair (E1161)
  • Standard Group 2 power wheelchair with integrated seat elevator and captains seat (K0831)
  • Standard manual wheelchair bases (K0002, K0003, K0004, K0006, K0007)

For impacted orders, the required F2F encounter and supporting documentation will need to meet Medicare requirements before delivery.

How NSM is Preparing

Beginning August 31, 2026, NSM will apply the new F2F and WOPD requirements to new orders started on or after that date. This early implementation will help our teams and referral partners prepare for the October 28 effective date and reduce the risk of delays. NSM’s systems will also be updated to reflect the new requirements for impacted Medicare and Medicare Advantage plans. Additional payer requirements will be updated as they are identified.

Orders started before August 31, 2026, that have received prior authorization from the payer may continue under the current process, with the expectation that delivery will occur before October 28. To help prevent rework and avoid potential delays, it is important to move as many of these orders as possible toward delivery before the October 28 deadline.

NSM will identify orders started before August 31 and systematically update the applicable pay rule so they are not initially held for the new F2F requirement. However, if an order is delayed and delivery is expected to occur on or after October 28, the new F2F requirement must be met before delivery.

On October 5, 2026, NSM will review previously identified orders that bypassed the new F2F requirement but have not been received in the shop or scheduled for delivery before October 28. For these orders, the date entered to bypass the requirement will be removed, and the F2F requirement will need to be completed. NSM will also confirm that the Letter of Medical Necessity and all other supporting documentation remain current and valid.

Additional Change for Ultra lightweight wheelchairs K0005

Beginning October 28, Medicare will also require prior authorization for K0005 as a condition of payment.

How Referral Partners Can Help

If you work with patients who may need equipment associated with these codes, being aware of the new documentation requirements can help prevent unnecessary delays. Your local NSM team will work closely with you to help identify what documentation is needed and support you through the process.

Commercial and Medicaid plans that follow Medicare guidelines may implement these requirements on different timelines. NSM will continue monitoring payer guidance and sharing updates as they become available.

Questions?

Please reach out to your local NSM Team for support with an impacted order.

Fuel Your Expertise. Expand Your Impact.

Experience Momentum Academy!

Get ready for a day designed to inspire, educate, and connect! Momentum Academy is bringing together clinicians, referral partners, and mobility experts for engaging education,Get ready for a day designed to inspire, educate, and connect! Momentum Academy is bringing together clinicians, referral partners, and mobility experts for engaging education, meaningful conversations, and the latest insights shaping the future of complex rehab.

Explore practical strategies you can put into action, learn from industry experts, and connect with peers who share your passion for helping clients achieve greater independence. Whether you’re looking to expand your knowledge, discover new solutions, or strengthen your network, Momentum Academy is your opportunity to keep moving forward.

📅 Mark your calendar now — you won’t want to miss it!
  • Concord, CA: Tuesday, September 1
  • Denver, CO: Wednesday, September 9
  • Chicago, IL: Thursday, September 24
  • Charlotte, NC: Wednesday, October 7
  • Seattle, WA: Thursday, October 15


Click here
to learn more about this year's Momentum Academy events.

August Product Spotlights

Leggero REACH

The Leggero REACH™ a lightweight, adjustable pediatric mobility solution designed with growing users and evolving positioning needs in mind.

 

The REACH™ features:

  • Three available sizes: 12/14/16 with up to a 150 lb weight capacity
  • Fixed tilt options of 10°, 20°, or 30° + recline
  • Adjustable hip, knee, width, and depth
  • Lightweight cast aluminum frame
  • Compact folding design for transportation and storage
  • Transit option, sunshade, and under-seat storage included
  • NEW for 2026: Slate fabric colorway

 

Looking for an adaptive mobility solution with multiple adjustment options and a lightweight foldable design? The Leggero REACH™ is worth exploring.

 

👉 Contact your local NSM branch representative to learn more.

Staley FreeArmStaley FreeArm - Enteral Feedings On The Go Just Got Easier

The FreeArm lends a hand at the hospital, home and on-the-go.  More mobility with syringe feeding, pump feeding and infusions.

The FreeArm clamps to surfaces such as tables, cribs, strollers, you name it!  And works as a travel IV pole, easily bending up to fit in your bag.

Consistent feeds and infusions anywhere, anytime.
With the FreeArm’s bendable arm, you can take the guesswork out of how high to hold the gravity syringe and keep lines kink-free.

👉 Contact your local NSM branch representative to learn more.

Bruno Stair Lifts

Stairs shouldn’t stand in the way of feeling comfortable and independent at home. Bruno stair lifts provide a safe, reliable solution for individuals who have difficulty navigating stairs, helping them access more of their home with greater confidence.

Available for straight and curved staircases, Bruno stair lifts offer a smooth, comfortable ride with options designed to fit a variety of home layouts and individual needs. With space-saving designs and easy-to-use controls, they can help reduce the physical demands and safety concerns associated with climbing stairs.

For clients looking to remain safely and independently in the home they love, a stair lift can make a meaningful difference.

👉 Contact your local NSM branch representative to learn more.

Motion Composites NXT Seating Line

Did you know that Motion Composites is not just about wheelchairs?

Motion Composites offers a complete line of outstanding wheelchair cushions and back supports: NXT Seating and Positioning Products - shaped to support your every move.

These highly functional wheelchair seating solutions are built with superior-quality materials and added-value features.

✔ Enhanced Comfort, and Support: NXT Cushion and Back Supports are made with smartx3D, an innovative fabric technology that provides enhanced immersion for an optimized pressure redistribution and is highly durable as well as pill resistant. .

✔ A cushion for everyone: With a total of 67 cushion sizes, with widths that very from 10’’ to 26’’ and depths from 10’’ to 22’’, everyone is sure to find their perfect match!

✔ Temperature control: NXT Cushions and Back Supports also feature smartGEL, a gel-infused foam that reduces surface temperature and draws heat away from skin.

✔ The most adjustable Back Supports in the market today: Whether you are looking for a pelvic or a thoracic shape, NXT can provide the kind of support and comfort that will fit your needs. With over ten models all equipped with the fully adjustable QuickFit hardware the possibilities are infinite.

👉 Contact your local NSM branch representative to learn more.

Bionic Assistive Devices: Robotic arms, Exoskeletons & Smart Wheelchair Technology

A Guide to Today’s Assistive Technologies

Reviewed by:
Kelsy Brown, OTD, OTR/L
Lindsey Sharpe PT, DPT, ATP

Taking a sip of water. Standing at the kitchen counter for meal prep. Opening a door. Blowing your nose. All are commonplace activities, things you don’t think about until you can’t do them anymore.

For millions of Americans living with physical disabilities, spinal cord injuries, ALS, muscular dystrophy (MD) and other complex conditions, everyday tasks like these can feel impossibly out of reach.

That’s the gap bionic assistive technology was built to close.

At a Glance

  • Bionics uses engineering, neuroscience and AI to mimic or enhance natural movements of the body to restore or compensate for function lost due to injury or disease.
  • It can benefit people living with various neurological diagnoses such as spinal cord injury, ALS, MD, Cerebral Palsy (CP), Multiple Sclerosis (MS), Parkinson’s, stroke, spinal muscular atrophy (SMA) or traumatic brain injury (TBI).
  • Article Focus: robotic arm assistive device, upper extremity powered brace, lower extremity exoskeleton brace and powerchair drive assist systems.
  • Device coverage varies by insurance type and device.
  • NSM’s certified Assistive Technology Professionals (ATPs) work alongside your patient's clinical team to match them with the right technologies to fit their needs.

What Are Bionic Devices?

Bionics and Rehabilitation Engineering merge biology, mechanical engineering, neuroscience and artificial intelligence to create assistive devices that restore, assist or enhance physical function.

Bionic assistive devices can include exoskeletons, robotic arms, powered arm support and smart power chair systems — such as systems that use eye gaze technology so users can drive with their eyes or sensing technology that helps users avoid collisions, tip-overs and drop-offs.

Who Benefits from Bionic Devices?

Bionic assistive devices help people living with disabilities, progressive diagnoses, neurological conditions and more to maintain independence and mobility, moving through life on their own terms.

Like Complex Rehabilitation Technology (CRT) equipment, bionic devices are not one-size-fits-all. Different types of devices are designed to meet specific needs and diagnoses, levels of function and mobility goals.

Bionic assistive devices can benefit people with a wide variety of conditions and diagnoses, including but not limited to:

  • Spinal cord injury
  • Muscular Dystrophy/Duchenne’s
  • SMA
  • ALS
  • Cerebral Palsy
  • Multiple Sclerosis
  • Parkinson’s
  • Stroke
  • Traumatic brain injury

As with CRT equipment, determining whether a bionic assistive device is right for your patient starts with their clinical team — their physician, occupational therapist, physical therapist and other specialists who understand their functional needs, diagnoses and goals.

NSM’s certified ATPs will work alongside your patient's care team to evaluate their needs, match them with the right technology, arrange a trial and help them navigate the insurance process.

What Are Some of the Main Types of Bionic Assistive Devices?

While a wide range of bionic assistive devices are available, the main types are usually categorized according to the area of the body support and the type of function they help restore. These include:

  • Upper extremity bionics, such as robotic arms and powered arm supports
  • Lower extremity bionics, which restore function to the legs and include wearable bionic devices like powered exoskeletons
  • Power Wheelchair Driving Assist devices, which allow people without adequate hand or arm function to safely operate power wheelchairs independently or help power wheelchair users avoid collisions, including contact with dangerous obstacles and avoiding tip-over accidents by preventing the chair from driving over unsafe drop-offs.
Upper Extremity Devices: Robotic Arms and Powered Arm Supports

Robotic arms and powered arm supports are devices that mount onto power wheelchairs and assist with arm and hand movement such as gripping a utensil, picking up a drink, opening a door and putting on glasses.

While robotic arms and powered arm supports are both designed to restore mobility and independence to people with limited arm and hand movement or those who have little or no arm or shoulder strength, these assistive devices work a little differently.

Robotic Arms

Robotic arms, like the Jaco Assistive Robotic Arm(opens in new tab), can be mounted directly to the user’s power chair and mimic the natural movements of the shoulder, elbow, wrist and hand, assisting people with little to no arm or shoulder strength to perform independent activities like taking a sip of water, pushing an elevator button, scratching your nose, opening a refrigerator, or picking something up off the floor.

These assistive devices can be helpful for people with a variety of diagnoses and conditions, including:

  • Multiple Sclerosis
  • ALS
  • Spinal Muscular Atrophy (SMA)
  • Cerebral Palsy
  • Spinal Cord Injuries
  • Stroke
Powered Arm Supports

Powered arm supports are designed for people who have some arm and hand function but may tire quickly or lack the shoulder strength to sustain activity. These assistive devices support the weight of the individual’s arm, making it weightless and allowing users to do more with their existing strength. For example, individuals with certain forms of Muscular Dystrophy may have good hand function, but their arms are unable to lift their hands adequately for activities. The Partners In Medicine 0540 Powered Arm Support(opens in new tab) is able to unweight the individual’s arms so they can reach, grasp and then bring their arm back.  This simple restoration of upper extremity function makes a huge improvement to quality of life and independence for self-care.

Are powered arm supports or robotic arm assistive devices covered by insurance?

The short answer: it depends on your insurance type and is case-by-case for the individual.  Many Medicaid plans and commercial health plans have covered these devices with the right medical documentation to support need and increased independence for activities of daily living like eating and drinking.

Lower Extremity Devices: Powered Exoskeletons

Lower extremity exoskeleton devices are custom-fit braces that contain microprocessors, sensors and motors that help to move the hips and knees so people with spinal cord injuries can stand, walk and handle daily tasks. Because these devices are classified as braces, they don’t interfere with getting a wheelchair as a primary mobility device. These bionic assistive technologies, such as Ekso Bionics’ Indego(opens in new tab) and Wandercraft’s Eve(opens in new tab), are utilized by people with spinal cord injuries allowing them to walk and stand while cooking, cleaning and enjoying time in the community.

How do lower extremity exoskeletons work?

Powered exoskeletons use sensors, motors and other technologies to detect movement intention, and deliver power to hip and knee joints and coordinate natural gait patterns.  Other devices like the Wandercraft Eve uses a joystick to walk forward or side-step.

Are powered exoskeletons covered by insurance?

The short answer: it depends on your insurance type. Powered exoskeletons are currently covered by traditional Medicare and Workers’ Compensation for individuals who meet specific medical criteria. Most private insurance plans and states have yet to adopt Medicare’s coverage of exoskeletons as a covered benefit.

Want to learn more? 

NSM partners with Ekso Bionics and Wandercraft to provide exoskeletons in more than 20 states. Encourage your patient to start the conversation with an NSM specialist so we can determine their next steps or connect them with a provider in your area.

Let’s Get Started(opens in new tab)

Power Chair Driving Assist Devices

Simply put, power chair driving assist devices make it easier and safer for power wheelchair users to navigate their daily lives.

These assistive technologies help by:

  • Enhancing driving safety and helping users avoid injury or accidents.
  • Providing alternate ways to control or navigate a power wheelchair, which is particularly helpful for users who cannot use a traditional joystick.
LUCI

LUCI(opens in new tab) is a collision-avoidance, smart-sensing safety device for power wheelchair riders that uses sensor‑fusion technology — including radar, cameras and ultrasonics — to build a real-time picture of what’s happening 360 degrees around the base of the chair. By continuously monitoring its surroundings and intervening to slow or stop the chair when needed, the technology helps prevent collisions with obstacles and people as well as curb and ramp drop-off accidents and tip-overs, giving users, families and caregivers greater peace of mind in any environment.

For power wheelchair users who have difficulty driving safely, efficiently, or independently due to limited motor control, reduced reaction time or progressive conditions that affect judgment, vision and coordination, LUCI works quietly in the background, intervening only when needed, adding a layer of protection that makes independent mobility safer and more sustainable. For a lot of power wheelchair drivers whose clinical team was hesitant in the past, LUCI is often what finally makes independent mobility possible.

LUCI may be a good fit for individuals living with any neurological diagnosis that limits their ability to drive a power wheelchair safely, confidently, efficiently, or to their full potential in all desired environments. Examples include ALS, Cerebral Palsy, MS, Parkinson’s, stroke, TBI and Muscular Dystrophy.

Tolt Ability Drive and Home Brace

Tolt Ability Drive(opens in new tab) or HomeBrace(opens in new tab)  allows powerchair drivers to control and navigate their chairs using their eyes. The bionic assistive device utilizes eye-tracking technology providing independence and mobility to users with little to no hand or neck function. Users can also access their power seat functions to tilt, recline, raise their seat height and more throughout the day.

These systems also have an added bonus for powerchair drivers who use Augmentative and Alternative Communication (AAC) devices: the assistive technology is compatible with many AAC devices(opens in new tab), including RM Speech(opens in new tab), meaning users can move seamlessly between talking and driving on one device.

What Are the Benefits of Bionic Assistive Devices?

From robotic arms and exoskeletons to power wheelchair driver assist, clinical research has shown that bionic assistive devices offer a number of benefits to users.

These include:

  • Eye-tracking based electric wheelchair control systems can provide safe and effective independent mobility for children with cerebral palsy, according to a 2022 study(opens in new tab) published in the Intelligent Human Systems Integration proceedings.
  • Children with severe physical impairments improved their time on task and accuracy over time using gaze-based assistive technology, according to a 2015 study(opens in new tab) published in Assistive Technology.
  • Early introduction of power mobility, supported standing and stepping devices can improve functioning, participation and future opportunities for children with cerebral palsy, outlined in a 2023 case report(opens in new tab) published in Disabilities.

In addition to these benefits, bionic assistive devices also promote personal independence by allowing users to manage Activities of Daily Living (ADLs) such as eating, drinking and personal hygiene on their own. Being able to perform personal care activities without assistance has also been shown to have valuable psychological and social benefits (Disability and Rehabilitation: Assistive Technology, 2022(opens in new tab)).

Frequently Asked Questions about Bionics

What does “bionic” mean in medicine?
In medicine, “bionic” refers to devices that integrate engineering and technology – often including sensors, motors, and AI – with the human body to restore or support a function that has been lost due to injury or disease.

Are bionic devices the same as prosthetics?
Not exactly. Traditional prosthetics passively replace a missing limb. Bionic devices are powered and computer-controlled, actively responding to the user’s inputs or environment to assist movement.

What is a powered exoskeleton?
A powered exoskeleton is a wearable robotic brace worn over the legs (or body) that uses motors, sensors, and microprocessors to support standing and walking for people with paralysis or significant lower extremity weakness.

Can someone with ALS benefit from bionic technology?
Yes. People living with ALS and many other neuromuscular conditions such as Duchenne Muscular Dystrophy and Spinal Muscular Atrophy as well as neurological conditions like Cerebral Palsy, Multiple Sclerosis and stroke, may benefit from robotic arm supports (like the Jaco) and power chair driving assist devices (like LUCI and Tolt Ability Drive) that help maintain independence as muscle function declines or visual deficits create blind spots.

Are exoskeletons covered by insurance?
Lower extremity powered exoskeletons (billed under HCPC code K1007) are a covered benefit through Traditional Medicare for individuals with Spinal Cord Injuries who medically qualify.  Many commercial payers have policies of exclusion still and state Medicaid plans have yet to adopt this new code.

Is LUCI’s collision avoidance sensing technology covered by insurance?
Many state Medicaid plans, Commercial Payers and Medicare have paid for these add-on power chair accessories.  Coverage is case by base and requires Therapist and Physician medical justification.

Are robotic assistive arms and powered arms supports covered by insurance? 
It can depend on your insurance carrier, plan and medical necessity documentation from your clinical care team. Commercial insurance carriers as well as state Medicaid plans have covered robotic assistive arms and powered arm supports for some users. Your NSM team, along with the manufacturer, can work with you to help determine what your health care plan may cover, even if you don’t have Medicare or Workers’ Compensation insurance.

How do I find out if I’m a candidate for a bionic device?
Start by talking with your occupational or physical therapist. NSM’s technology specialists can also help evaluate your needs, coordinate a device trial, and work with your insurer. Contact NSM to get started.

Ready to Take the Next Step?

Encourage your patient to reach out to their clinical care team, which includes their physician, physical therapist, occupational therapist and other specialists, who can help determine which bionic assistive devices may be beneficial for your patients. NSM’s experts will work alongside their care team to identify the right device, schedule a trial and navigate insurance. Start the conversation by suggesting to your client to connect with an NSM specialist.

Let’s Get Started(opens in new tab)

Client Spotlight: Cheryl Angelelli

Helping More People Fall in Love with Dancing!

Wheelchair ballroom dancer. Paralympic swimmer. Model. Dog mom.Wheelchair ballroom dancer. Paralympic swimmer. Model. Dog mom. You could write a story from Cheryl Angelelli's Instagram profile alone. A world-class wheelchair ballroom dancer and a Paralympic medalist, Angelelli helped to found Dance Mobility, a wheelchair dancing program that offers dance lessons to adults and children with disabilities in the Detroit area.

A lifelong athlete, Angelelli started competitive swimming when she was 8 years old. At 14, while learning a new racing dive with her swim team, she broke her neck. As a C-6 quadriplegic, Angelelli found herself learning to navigate life in a wheelchair-and figured her dreams of swimming in the Olympics were over.

"I pretty much thought that my swimming career was over at that point, and I just focused on my studies and the rehab process," Angelelli recalls.
In 1996, Angelelli, then working as a journalist, traveled to Atlanta to cover the 1996 Paralympics. She'd heard about the Paralympics, but she didn't understand the elite level of the competition until she saw it for herself. She set a goal to make the U.S. swim team and compete at the Paralympics in 2000.In 1996, Angelelli, then working as a journalist, traveled to Atlanta to cover the 1996 Paralympics. She'd heard about the Paralympics, but she didn't understand the elite level of the competition until she saw it for herself. She set a goal to make the U.S. swim team and compete at the Paralympics in 2000.

"That was probably a little naive because I had to learn to swim in a completely different body," she says.
But Angelelli, ranked as one of the top 10 swimmers in the world at the time, made the 2000 Paralympic swim team-then competed in the 2004 and 2008 Games. In 2014, Angelelli, now a two-time silver and bronze medalist, retired from competitive swimming. But she couldn't stay away from competition for long.

"It left a huge void in my life," she says. "I was looking for another competitive outlet, a recreation outlet, and para dance was something I knew about, so I called around to various dance studios, but no one really knew what to do with me."

A chance encounter at a speaking event led to a discovery: a nearby Fred Astaire dance studio had hired a new instructor with experience teaching wheelchair ballroom dancing. Angelelli signed up.

"It didn't take long for me to fall in love with the sport," Angelelli says. "It's just so much fun and so different from swimming."
She loved dancing so much that she wanted to find a way to share it with more people. Armed with an idea, Angelelli approached the Rehabilitation Institute of Michigan Foundation with a request to start a wheelchair ballroom dancing program-and Dance Mobility was born.She loved dancing so much that she wanted to find a way to share it with more people. Armed with an idea, Angelelli approached the Rehabilitation Institute of Michigan Foundation with a request to start a wheelchair ballroom dancing program-and Dance Mobility was born.

"I was awarded a grant to start Dance Mobility in 2015," she recalls. "It really started as a wheelchair ballroom dancing program, but we opened it up to amputees who use a prosthetic. We've done classes for stroke survivors. It's really become an adaptive dance program for anyone with a physical disability."

Since 2015, Angelelli and her dance partner, Tamerlan Gadirov, have competed on the national and international stage, often against standing couples, with great success. All the while, she has remained committed to serving as a para dance ambassador, forming her own company in 2020 to help instructors at Fred Astaire studios across the country start their own Dance Mobility programs. To date, she's helped to kickstart programs in Wisconsin, Illinois and Indiana with plans for more.

But no matter your skill level or desire, Angelelli says Dance Mobility has a lot to offer.

"Some people who come to Dance Mobility want to compete internationally, and some just come for the recreational aspect," she says. "Whether you're interested in competing or you just want to dance recreationally, there's a place for you at Dance Mobility." | dancemobility.org

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